Tips For Organizing Events Amid The Pandemic

Tips For Organizing Events Amid The Pandemic

Picture Credits : Siddesh Mayenkar Photography

COVID-19 has had everyone on edge, but as the government lifts restrictions on groups meeting, events and celebrations are a-go. But we’re not back at Station Carefree yet. You’ll want to bear a few things in mind before you go gaga.

We, have come together with a few suggestions to ensure you and your loved ones are safe through the celebration. 

Dielle D'Souza

Dielle D'Souza

Research your venue

With an airborne virus like COVID-19, open-air venues offer a lower risk of contamination than closed spaces. You can opt for indoor venues too, provided your guest list is small and trusted.

Check that entry and exit points – particularly to buffet areas, washrooms, or registration points for conferences – are wide or numerous to avoid crowding. Remember that if your venue is located in an officially declared containment zone, your event will stand cancelled. For those considering venues within a resort or hotel, check whether they have made the government-approved list.

Speak to your venue about its pandemic-related standard operating procedures, and look these over before your event begins. Get all necessary permissions in place before the party begins.

Revise your guest list

This isn’t the time to invite your best friend’s extended family to your wedding, anniversary or milestone birthday celebration. Or organise a seniors marathon. Guidelines currently recommend that anyone over 65 years, those with comorbidities, pregnant women and children under 10 years stay at home.

Your venue will also have certain restrictions on the number of guests they can accommodate safely. Avoid smuggling more people in because of societal pressure. It’s not worth the risk.

Examine vendors’ safety measures

There’s a whole bunch of people required to make an event a success. Thanks to a microscopic bug, you’ll now have to ensure each of their teams has the recommended safety measures on point.

Caterers, decorators, florists, musicians and artists, videographers and photographers, transport drivers and event planners will swarm the venue on D-Day. Don’t forget about those you are in contact with before the event even comes around – stationery designer (for invites, menus, and the like), dress designers, officiants and priests, jewellers and so on.

Have a check list ready of the required safety measures they ought to take – those recommended by the government, and additional ones that make you feel safe.

Be strict about protocols

During the event, ensure that recommended safety protocols are being followed at all times. At the very least, there should be adequate space between seats, sufficient hand-washing stations and available hand sanitiser. All staff and guests will have to wear a mask or face cover on entry.

Consider staggered call times if there’s a buffet or switch to pre-plated or family service, or pre-packaged snack boxes. Use eco-friendly disposable cutlery where possible; everything else should be handled with gloves and washed with soap and hot water.


The government has a comprehensive list of measures to be taken when planning events. Make sure you check the updated list before your event begins.

For updated information, visit the government webpage on COVID-19 updates or call +91 832 2221505 / 2221509.